Archive an entry

How do I.... > Archive an entry

To "Archive" an entry with DayNotez Desktop means this

Archive: To remove a entry or entries from the handheld device but keep them available for viewing and editing on the desktop.

You can archive entries from your handheld in several ways.

From the handheld: On the handheld device while running DayNotez, you mark entries for archival during the next hotsync. To do this, you can select to "Delete" the entry. The delete dialog which is displayed at that time will have an option to "Save archive copy on PC". When the next HotSync occurs, the entry will be removed from the handheld, but still remain on the desktop. You can also choose to "Purge" multiple entries based on their category and date. The same "Save archive copy on PC" option is available at that time which archives your entries to help you save valuable space on your device.

From the desktop: There are a couple of ways to archive entries via DayNotez Desktop. When viewing an entry in the "Entry" tab, there is a checkbox which allows you to mark the entry as archived. A more powerful way of doing multiple entries is via the "Custom" tab. There you can sort or group into logical groupings, select any number of entries you wish, then right click and choose "Archive" to mark multiple entries for archival during the next hotsync.

Un-Archiving: This process will restore archived entries back to your handheld device from the desktop. Of couse, this can only be done from DayNotez Desktop. Just follow the steps above except for choose "Un-Archive" from the "Custom" tab, or un-check the "Archive" checkbox

Warning: If you synchronize DayNotez with multiple desktops (each having either DayNotez Desktop or DayNotez for Outlook), then you must remember to mark the same entries as "Archived" on the second desktop prior to HotSyncing with the second desktop. Failure to do so will result in the archived entries being restored to your device. After an entry is archived to the first desktop, it is removed completely from the device. When you HotSync with the second desktop, if the entry isn't already marked as "Archived" on the desktop, the DayNotez conduit will assume that the entry is a new entry (since it doesn't see it on the handheld) and put it back on. The conduit skips entries that are marked as "Archived".

Note: Currently, DayNotez Desktop does not support the archival of entries from the desktop database to an external file. Archiving entries in this fashion is something we hope to accomplish in a future version of DayNotez Desktop. We also hope to support "Export" capabilities to other file formats sometime in the future.